Privacy Policy

In the following, we inform you about the processing of personal data when you use our website https://www.dwv-kongress.de/ and participate in the international DWV Congress. Personal data is all data that can be related to you personally, e.g. name, address, e-mail addresses, user behaviour, registration information. Below we present the basic information on data protection, the data processing when visiting our website and, finally, the data processing when participating in the international DWV Congress with the congress app.

I. Controller and data protection contact

German Winegrowers' Association (DWV)

Heussallee 26

53113 Bonn

Phone: +49 - (0)228 - 9493250

E-mail: info [at] dwv-online.de

If you have any questions about data protection, please contact Dr Matthias Dempfle, Deputy Managing Director, using the contact details above.

II Rights of data subjects

You have the following rights vis-à-vis us with regard to your personal data:

• Right to information (Art. 15 GDPR)
• Right to rectification (Art. 16 GDPR) or erasure (Art. 17 GDPR)
• Right to restriction of processing (Art. 18 GDPR)
• Right to object to the processing (Art. 21 GDPR)
• Right to data portability (Art. 20 GDPR)
• You also have the right to complain to a data protection supervisory authority about the processing of your personal data by us.
• You can object to the processing of personal data for advertising purposes, including the analysis of customer data or transmission to third parties for advertising purposes, at any time without giving reasons.

III Data processing on our website

1. Reading use of our website

When using the website for information purposes only, i.e. if you do not register or otherwise provide us with information, we only process the personal data that your browser transmits to our server. If you wish to view our website, we process the following data, which is technically necessary for us to display our website to you and to ensure stability and security (legal basis is Art. 6 para. 1 sentence 1 letter f GDPR):

• IP address
• Date and time of the enquiry
• Time zone difference to Greenwich Mean Time (GMT)
• Content of the request (specific page)
• Access status/HTTP status code
• Amount of data transferred in each case
• Website from which the request comes
• Browser
• Operating system and its interface
• Language and version of the browser software.

2. Use of personal data when contacting us by e-mail or contact form

When you contact us by e-mail or via a contact form, the data you provide (e-mail address and name as well as any additional data) will be stored by us in order to answer your questions. We delete the data arising in this context after storage is no longer required, or restrict processing if there are statutory retention obligations. Mandatory information when contacting us via the contact form is labelled as such, all other information is voluntary. The legal basis for the aforementioned processing is Art. 6 para. 1 sentence 1 letter f GDPR, as the contact is made by you and we would like to reply to you.

3. Declaration on the use of cookies on our website - our cookie policy

In addition to our above data protection declaration, we would like to inform you with this declaration about the use of cookies on our website and at the same time give you the opportunity to find out about the status of the consents you have given or to change or revoke them.

a) General information on cookies and their use on our website

Cookies are small text files that are used by websites and stored on users' end devices in order to make the user experience more efficient, for example by storing certain settings or user behaviour. Cookies cannot execute programmes or transmit viruses to your computer. This site uses different types of cookies. Some cookies are placed by third parties that appear on our pages.

Without your express consent, we only use cookies on this website that are necessary to display the page (purpose is the appealing presentation of the website) or to save the status of the consents you have or have not given (purpose is to ensure the data protection-compliant use of cookies on our website). The legal basis for the use of the necessary cookies is Article 6 (1) sentence 1 lit. f GDPR.

This website uses transient and persistent cookies. „Transient cookies“ are automatically deleted when you close the browser. These include session cookies in particular. These store a so-called session ID, with which various requests from your browser can be assigned to the joint session. This allows your computer to be recognised when you return to our website. The session cookies are deleted when you log out or close the browser. „Persistent cookies“ are automatically deleted after a specified period, which may vary depending on the cookie. You can delete the cookies at any time in the security settings of your browser.

b) How you can configure the use of cookies through your browser settings

You can configure your browser settings according to your wishes and, for example, refuse to accept third-party cookies or all cookies. We would like to point out that you may not be able to use all functions of this website. However, you will still be able to use the website.

c) Use of cookies for functional purposes

The following cookies can be used regularly when you visit the website without your consent being required:

(1) Consent Tool “Real Cookie Banner”

We use the “Real Cookie Banner” consent tool to manage the cookies and similar technologies used (tracking pixels, web beacons, etc.) and related consents. Details on how “Real Cookie Banner” works can be found at www.devowl.io/de/rcb/datenverarbeitung/. The legal basis for the processing of personal data in this context is Art. 6 para. 1 sentence 1 lit. c GDPR and Art. 6 para. 1 sentence 1 lit. f GDPR. Our legitimate interest is the management of the cookies and similar technologies used and the related consents.

(2) Elementor

Elementor is software used to create the layout of this website. Cookies are used to store the number of page views and active sessions of users. The data collected is not used for analysis purposes, but only to ensure that, for example, elements that have been hidden in several active sessions are not displayed again. The legal basis is Art. 6 para. 1 sentence 1 letter f GDPR, our interest lies in the technically functional website and enabling the functions.

(3) Font Awesome

Font Awesome is a service that downloads custom icon fonts that are not installed on the user's client device and embeds them into the website. No cookies in the technical sense are set on the user's client device, but technical and personal data (such as the IP address) are transferred from the client to the service provider's server to enable the use of the service. The legal basis is Art. 6 para. 1 sentence 1 letter f GDPR, our interest lies in the technically functional website and enabling the functions.

(4) Articles and comments (WordPress and Gravatar)

When you log in, we will set up some cookies to save your login information and display options. Login cookies expire after two days and cookies for display options after one year. If you select „Stay logged in“ when you log in, your login will be maintained for a fortnight. When you log out of your account, the login cookies are deleted. If you edit or publish an article, an additional cookie will be stored in your browser. This cookie does not contain any personal data and only refers to the post ID of the article you have just edited. The cookie expires after one day. The legal basis is Art. 6 para. 1 sentence 1 letter f GDPR, our interest is in the technically functional website and enabling the functions.

WordPress is the content management system for this website and offers the possibility to write comments under blog posts and similar content. When visitors post comments on the website, we collect the data displayed in the comment form, the visitor's IP address and the user agent string (which identifies the browser) to help detect spam. Your personal data may be used to display it again if you wish to write another comment on this website. The storage period is as long as it is necessary for technical purposes. The legal basis for the processing is Art. 6 para. 1 sentence 1 letter f GDPR.

Gravatar enables the display of images of people who have, for example, written a comment or logged into an account. The image is retrieved on the basis of the email address provided by the user if an image has been saved for this email address on gravatar.com. This requires the processing of the user's IP address and metadata. No cookies or cookie-like technologies are set on the user's client. This data can be used to record the websites visited and to improve Aut O'Mattic's services. The legal basis for the processing is Art. 6 para. 1 sentence 1 letter f GDPR.

e) Services with consent

Below you will find an overview of the cookies that we use with your consent given at the beginning of your use of the website. You will also find an opt-out option for each explanation of their use. These are cookies for recording the usage behaviour of our website and cookies that are used for advertising purposes.

(1) Google reCaptcha

We use the Google service reCaptcha to determine whether a human or a computer is making a certain entry in our contact or newsletter form. Google uses the following data to check whether you are a human or a computer IP address of the end device used, the website that you visit on our site and on which the captcha is integrated, the date and duration of the visit, the identification data of the browser and operating system type used, Google account if you are logged in to Google, mouse movements on the reCaptcha areas and tasks in which you have to identify images. The legal basis for the data processing described is Art. 6 para. 1 sentence 1 letter a GDPR. We have a legitimate interest in this data processing to ensure the security of our website and to protect us from automated entries (attacks). Further information about this Google service can be found at www.google.de/intl/de/privacy or www.google.com/intl/de/policies/privacy/ view.

f) Integration of the services of third-party providers

(1) Embedded content

Posts on this website may contain embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves exactly as if the visitor had visited the other website. These websites may collect data about you, use cookies, embed additional third-party tracking services and record your interaction with this embedded content, including your interaction with the embedded content if you have an account and are logged in to this website.

(1) Google Maps

We use the Google Maps service on this website. This allows us to show you interactive maps directly on the website and enables you to use the map function conveniently. The legal basis for the use of the maps is Art. 6 para. 1 sentence 1 lit. a GDPR, i.e. the integration only takes place with your consent.

When you visit the website, Google receives the information that you have accessed the corresponding sub-page of our website. In addition, the above-mentioned basic data such as IP address and time stamp are transmitted. This occurs regardless of whether Google provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish your data to be associated with your Google profile, you must log out before activating the button. Google processes your data (even for users who are not logged in) as user profiles and uses them for the purposes of market research, customised advertising, designing its website and/or informing other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right. The information collected is processed on Google servers, including in the USA. For these cases, the provider has submitted to the EU-U.S. Privacy Framework. Further information on the purpose and scope of data collection and its processing by the plug-in provider can be found in the provider's privacy policy. There you will also find further information on your rights in this regard and setting options to protect your privacy: www.google.de/intl/de/policies/privacy.

(2) YouTube

We have integrated YouTube videos into our online offering that are stored on YouTube.com and can be played directly from our website. If the do-not-track feature is switched on in the browser, no external YouTube content is loaded without consent, but only the reference to this option (play button) is displayed. The legal basis for the display of the videos is Art. 6 para. 1 sentence 1 lit. a GDPR, i.e. the integration only takes place with your consent.

When you visit the website, YouTube receives the information that you have accessed the corresponding subpage of our website. In addition, the above-mentioned basic data such as IP address and timestamp are transmitted. This occurs regardless of whether YouTube provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your data will be assigned directly to your account. If you do not wish your data to be associated with your YouTube profile, you must log out before activating the button. YouTube processes your data (even for users who are not logged in) as user profiles and uses them for the purposes of market research, customised advertising, designing its website and/or informing other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact YouTube to exercise this right. The information collected is processed on Google servers, including in the USA. For these cases, the provider has submitted to the EU-U.S. Privacy Framework. Further information on the purpose and scope of data collection and its processing by YouTube can be found in the privacy policy. There you will also find further information on your rights and setting options to protect your privacy: www.google.de/intl/de/policies/privacy.

IV. Data processing in the context of your registration for the international DWV Congress

In the following, we provide information on the processing of personal data in connection with your interest in or participation in the international DWV Congress. This includes the processing of data during registration and participation, the use of photo and video recordings.

1. Registration and organisation of the international DWV Congress

If you register to participate in our international DWV Congress, we will process the data you provide in order to organise the event and manage your participation. It is necessary for the conclusion of the contract that you provide your personal data, which we need for the purpose of processing your order. The data requested will be collected, in particular your name, your professional contact details and other personal information that you may provide or that may arise in the course of your activities at the congress. Due to commercial and tax law requirements, we are obliged to store your address, payment and order data for a period of ten years. However, we will restrict processing after the congress, i.e. your data will only be used to fulfil legal obligations from this point onwards. For payment purposes, you can provide your payment details to our payment service provider or we can pass on your payment details to our house bank, whereby these third parties are each independently responsible for payment processing. The legal basis for processing in the context of congress administration is Art. 6 para. 1 sentence 1 letter b GDPR (if you are registering personally or as an individual) or Art. 6 para. 1 sentence 1 letter f GDPR (if you are registering on behalf of a legal entity).

Functions and content of the pretix service, offered by pretix GmbH, Berthold-Mogel-Straße 1, 69126 Heidelberg, Germany, are integrated into our event offer. This includes the ticket shop, which is integrated via a JavaScript widget and enables the ordering process. The service provider is integrated by us as a processor, i.e. we have contractually instructed it to process data and subjected it to data processing specifications. Further information on data protection at pretix can be found here: https://pretix.eu/about/de/privacy.

2. List of participants

A list of participants will be compiled as part of the congress, which can be viewed by all participants. It contains the names and associated companies of the participants. If you do not agree to this, you can object to being included. The legal basis is Art. 6 para. 1 sentence 1 letter f GDPR, with the legitimate interest of informing all participants about the congress.

3. Event app for communication and interaction at the congress (LineUpR Premium)

At the international DWV Congress, we use the LineUpR Premium event app to facilitate communication and interaction between participants. The app is available as an app on smartphones or computers at https://dwv.lineupr.com/dwvkongress/ can be called up. It is a website that can be called up in the browser and contains a variety of functions relating to congress participation. You can personally compile your congress programme and interact with other participants. The data you enter in the app is collected, e.g. your name, the programme items you have selected or the chat messages you have sent and received.

The app is technically provided and maintained by our service provider, LineUpr GmbH, Glacisstraße 20 b, 01099 Dresden. The service provider is integrated via an order processing contract and processes the data only in accordance with instructions and is appropriately monitored by us to ensure a high level of protection. The legal basis for the use of the app is Art. 6 para. 1 sentence 1 letter f GDPR, with the interests of the interactive organisation of the congress. Use of the app is voluntary.

4. Photo utilisation

By participating in the International DWV Congress 2025 and visiting the premises, you consent to the documentation with photos and videos described below. The legal basis for the processing is your consent pursuant to Art. 6 para. 1 sentence 1 letter a GDPR. The processing is not required by law or contract and is not necessary for the conclusion of a contract.

„By attending the International DWV Congress 2025, I agree that photographs and video recordings may be made of me as part of my participation at the event venue to enable DWV and its partners to report on the event. My consent covers the following purposes: taking and publishing photos and video recordings for public relations purposes (by DWV and the press), documentation on the DWV website, in social media (LinkedIn, Facebook, Instagram, etc.) and the DWV member magazine DDW as well as internal reporting within DWV.

This includes the fact that, according to the information currently known, photos/videos and data in these social networks are accessible worldwide, can be found using search engines and linked to other information, which may be used to create personality profiles about me that may no longer be deleted, but are simply no longer shown publicly. Information posted on the internet, including photos/videos, can be copied, redistributed and used for the training of artificial intelligence (AI) applications. There is currently insufficient information on the use of photos/videos and data by social networks - for example to create personality profiles.

Insofar as my photo/video contains references to my so-called racial and ethnic origin, religion or health (e.g. skin colour, headgear, glasses), my consent also relates to this information.

For the same processing purposes - i.e. their own use for public relations work and in their publications - to the aforementioned extent, I agree that the images may be passed on to the following DWV partners:

• Rhineland-Palatinate Chamber of Architects
• Federation of German Rural Youth e.V.
• Federal Association of Organic Viticulture (ECOVIN)
• German Wine Academy GmbH
• Great Wine Capital (City of Mainz)
• Land Frauen Verband Reinhessen e.V.
• Rural Youth Rheinhessen-Pfalz in the Farmers' and Winegrowers' Association of Rhineland-Palatinate South e.V.
• mainzplus CITYMARKETING GmbH (venue)
• Meininger Verlag GmbH
• rebarriQue GmbH & Co KG
• Rheinhessenwein e.V.
• Same Deutz-Fahr Germany GmbH
• Association of Former Rheinhessen Technical College Students Oppenheim e.V.
• Vinissima - Women & Wine e.V.
• Volksbank Alzey Worms, represented by the agricultural trade of Raiffeisen Erbes-Büdesheim
• Yontex GmbH (organiser of BrauBeviale)

Note on the voluntary nature and cancellation of photo usage:

Your consent is voluntary. You can refuse or withdraw your consent without giving reasons. Please speak to our photographers, let us know at check-in or inform us online. In the event of revocation, the permissibility of the processing up to the time of revocation is not affected.

In principle, we can store the images permanently and use them for these purposes. In the event of your cancellation, the images will no longer be shown publicly (see below for the restrictions) and will not be used for new purposes; however, the images will be stored internally for another 3 years for the purpose of legal traceability, the legal basis in this respect is §§ 195, 199 BGB. Photos/videos in which you are recognisable and which essentially only show you will be removed from the DWV or partner website following an explicit revocation and will no longer be used for new printed materials. In the case of publication in the ddw member magazine, subsequent removal is not possible. If you are depicted on the photo/video together with other persons, the photo/video does not have to be removed, but it is also possible that you are immediately made unrecognisable on the photo/video (e.g. by pixelation or retouching).